Workflow Automation Setup (Zapier, Make, n8n)
We map your business workflows and automate the repetitive ones with Zapier, Make, or n8n. Cuts 5-15 hours/week of manual work. Fixed-scope project from $1,800 AUD.
Reviewed by Jenn Yang · Director, DotVA · 48+ AU placements managed · Last checked 18 May 2026
What you get
- Workflow discovery session (90 min)
- Map of your existing manual workflows
- Prioritised automation candidates (highest ROI first)
- 8-15 automations built in Zapier / Make / n8n
- Error handling + alerting
- Documentation per workflow
- Team training session
- Cost optimisation (right-sizing your Zapier/Make tier)
- 30 days of post-launch tuning
This is ideal for
- AU small businesses spending 5+ hours/week on copy-paste between tools
- Teams already paying for Zapier/Make but using it for 1-2 trivial workflows
- Operations roles that need to scale without adding headcount
This is NOT ideal for
- Workflows requiring complex conditional logic (consider custom code instead)
- Workflows touching sensitive PII without proper consent + governance
Automation tax is real: every manual copy-paste between tools is time you could have spent on something that needs your judgement. We find the 8-15 highest-ROI ones and automate them.
What “done” looks like
Every DotVA AI services engagement is fixed-scope, fixed-price, and fixed-timeline. No retainers without a defined deliverable. No “discovery phases” that turn into 6-month projects. The scoping call is free; the written quote that follows is what you sign off on.
Why we say no
We turn down roughly 30% of applications. Usually because the team isn’t ready, the goal isn’t clear, or there’s a simpler path that doesn’t need us. We’d rather tell you that on the discovery call than take a brief that won’t deliver. The shortest path to outcome isn’t always us.
Apply below
Two minutes. We read every application within 1 business day. If we’re a good fit, we book the scoping call. If we’re not, we say so — and usually suggest who is.
Tools we set up + integrate
- Zapier
- Make (formerly Integromat)
- n8n (self-hosted or cloud)
- Pipedream
- Webhooks
- Custom API endpoints
Common questions
Zapier vs Make vs n8n — which?
Zapier for simple + reliable (highest cost per task). Make for complex + cheaper. n8n for self-hosted + lowest cost (technical setup required). We recommend in discovery.
What about ongoing maintenance?
Optional monthly retainer ($300-$800/month) for new workflows + maintenance. Most clients self-maintain after 30 days.
Can you migrate from one platform to another?
Yes — Zapier → Make migration is common for cost reasons. Usually 1 week of work.
Tell us about your situation.
2 minutes. We read every application and reply within 1 business day. If we don't think we're the right fit, we say so — and usually suggest who is.
Thanks — application received
We've got your details for the Workflow Automation Setup (Zapier, Make, n8n) brief. Expect a reply within 1 business day. If we need anything else to scope it, we'll ask.