You are the product. Stop spending your week on the admin around it.
A dedicated, Australian-managed VA on your hours. Book a free discovery call or see what it costs.
If you coach, teach or podcast for a living, the work that pays is the work only you can do: the session, the lesson, the episode, the offer. Everything around it - the Kajabi uploads, the episode edit, the newsletter, the launch checklist, the DMs - is real work too, and it quietly eats the hours you should be spending creating. That is exactly the work a virtual assistant is built to take. If Kajabi is your engine room, there is a dedicated page on exactly what a VA does inside Kajabi.
A DotVA placement is one dedicated, Australian-managed VA who learns your business, works your hours, and owns the back office so you do not have to. And because every DotVA placement is AI-augmented, the repeatable parts (drafting show notes, repurposing a podcast into a week of posts, first-pass newsletter copy) happen faster, while your VA stays the human who checks it and ships it in your voice.
What a creator VA takes off your plate
Course + membership operations
- Build and maintain courses in Kajabi, Teachable, Thinkific or Podia
- Upload lessons, set up drip schedules, fix broken links
- Student support: enrolment questions, access issues, refunds
- Run your membership or community (Circle, Skool, Facebook group)
Podcast production
- Edit episodes, clean up audio, add intros and outros
- Write show notes, titles and timestamps (AI-drafted, human-checked)
- Publish to your host and schedule across platforms
- Cut audiograms and clips for social
Email + newsletter
- Draft your newsletter in your voice and schedule the send
- Build and segment your list (ConvertKit, Mailchimp, Beehiiv)
- Set up and maintain automated welcome and launch sequences
- Report on opens, clicks and list growth
Social + content repurposing
- Turn one podcast or video into a week of posts
- Schedule across Instagram, LinkedIn, TikTok and Facebook
- Community management: replies, DMs and comments
- Light Canva graphics and carousels
Launches + admin
- Coordinate launch calendars, deadlines and assets
- Inbox and calendar management, scheduling discovery calls
- Invoicing, expense tracking and light bookkeeping support
- Tidy your SOPs so the next launch runs itself
Where to start
Most creators start with the one job that is costing them the most time, then expand. The common entry points map to roles and tasks we already run every day:
- Social media manager VA - content, scheduling and community across your channels.
- Podcast editing - hand over the raw file, get back a published episode.
- Newsletter production - written in your voice and sent on schedule.
- Digital marketing manager VA - own the funnel, the launches and the reporting.
- Social media scheduling - turn one piece of content into a week of posts.
What it costs
Admin VAs are $12-17/hr, specialists (podcast, email, social, course build) $18-25/hr, and bookkeeping $25-35/hr - AUD, excl GST. Most solo creators start at 10-20 hours a week. Because your VA is engaged through the agency as a contractor, there is no super, no payroll tax and no recruiter fee on top - you pay one invoice. The compliance side is covered here if you want the detail.
Creator VA questions
Do you have VAs who know Kajabi, Teachable or Thinkific?
Yes. We match you with a VA who already knows your stack, or who we train on it before they start, so you are not paying to teach someone the basics of your course platform. Tell us what you run (Kajabi, Teachable, Thinkific, Podia, Circle, Skool) on your discovery call and we will match accordingly.
Can a virtual assistant actually edit my podcast?
Yes. A specialist VA can take your raw recording, edit out the mistakes and dead air, add your intro and outro, write the show notes and titles, and publish it to your host and the platforms. You hand over the recording, you get back a finished, published episode. Podcast-capable placements sit in our specialist tier.
How much does a VA for a coach or course creator cost?
DotVA admin VAs are $12-17/hr, specialists (podcast editing, email, social, course build) $18-25/hr, and bookkeeping VAs $25-35/hr (AUD, excl GST). Most solo creators start with 15-20 hours a week, which works out to roughly $1,000-$2,500 a month, with no super, payroll or recruiter fees on top because the VA is engaged through the agency.
Will a VA write in my voice?
That is the point. We brief your VA on your tone, your offers and your audience, and they draft to it - newsletters, captions, show notes - using AI as a first-draft accelerator that they then edit so it sounds like you, not like a robot. You approve the voice early, then review less and less as they learn it.
Will my VA work in my time zone?
Yes. Your VA works your Australian business hours from Manila, which is only 2-3 hours behind AEST/AEDT, so you get real-time overlap through the working day - not a hand-off to someone who replies overnight. Launch weeks included.