Offshore support and virtual assistants for Australian recruitment agencies, honestly compared

We run one of the services on this list. DotVA places offshore VAs from 10 hours a week: one dedicated person for sourcing support and desk admin. If your agency is building a full-time offshore sourcing team, a staffing provider with published monthly bands will serve you better than we will. If you want a provider that works only with recruitment agencies, one is in the table. And if you want a sourcing-capable assistant at a lower starting rate than our specialist tier, at 20 or more hours a week, you can find it elsewhere on this page. That is the most useful thing we can tell you, so it comes first.

The method is the same as our comparison of Australian VA agencies. Every claim about another provider comes from its own website, checked on 11 November 2026 and linked in the table. Where a figure is not published we write “not stated publicly” rather than guess, and where a site does not say where its people work, we do not assume. Every provider we could verify supplies offshore staff. We could not verify an Australian-based virtual admin or resourcing service for recruitment agencies from a provider’s own website, which is not the same as saying none exists.

If you are earlier than shortlisting and want to see what a recruitment VA does all week, start with our recruitment agencies page.

The services at a glance

Service	What it is	Published price	Where the team is	Recruitment software named	Terms
DotVA recruitment agency virtual assistant (that’s us)	Managed offshore VA: one dedicated person for sourcing support and desk admin, working to your direction	$12-17/hr admin, $18-25/hr specialist, AUD ex GST, from 10 hrs/week; $500 deposit, credited to your first invoice	Philippines, working Australian business hours	JobAdder, Bullhorn, Vincere, LinkedIn Recruiter, SEEK Talent Search	No lock-in contract; stop any time in the first 14 days, then 30 days’ notice; free replacement any time
Recruit Sync	Offshore staffing for recruitment agencies only: its home page says “We only place offshore staff with recruitment agencies.” Roles include sourcer or talent resourcer, recruitment administrator, and compliance and onboarding coordinator, each trained before they start	Not stated publicly: “Flat monthly fee per hire”	FAQ: “The Philippines or South Africa, working remotely full-time”, with an Australian account team; its roles page also shows “South America-based"	"Bullhorn, JobAdder, Vincere and more”	A replacement if the hire is not the right fit; contract specifics “walked through on the consultation call”; notice not stated on the pages we read
Staff Domain	General offshore staffing with talent sourcer, recruitment administrator and recruitment coordinator pages; its HR and recruitment page describes “dedicated, full-time” staff who work exclusively for your business. Its role pages list recruitment agencies among their audiences, alongside in-house teams and RPO providers; it says it serves mid-market companies and is not the right fit if “You need fewer than three people”	Per month in AUD by seniority (GST basis not stated): talent sourcer $2,200-5,600; recruitment administrator $2,000-5,200; recruitment coordinator $2,100-5,400. Each table adds 10-15% for verified Australian recruitment experience. Its HR and recruitment page also says “from $799 per person per month (WFH) or $1,099 per month (office-based), all-inclusive” (currency not stated on that figure); the pages we read do not explain how the two figures relate	Philippines on these pages; its FAQ says it also employs in South Africa	JobAdder, Bullhorn, Greenhouse, Lever, LinkedIn Recruiter, SEEK Talent Search; PageUp on its administrator page	Home page: “No lock-in contracts. 60-day notice. Cancel any time.”
Access Offshoring	General offshore staffing with an offshore recruiters page: managed by you and employed by Access Offshoring, full-time	HR Coordinator / Recruitment $30,500-42,700 a year in its price table; its pricing FAQ says all is invoiced monthly in AUD (GST basis not stated)	Philippines, employed through its Philippines entity; its FAQ says team members work from home offices	Not named in the page text	Pricing page: “No lock-in periods” and a “3 month recruitment guarantee”; notice not stated on the pages we read
Virtual Coworker	VA provider that recruits dedicated remote contractors, with a recruitment assistant page; part-time (20+ hours) or full-time (40 hours)	Recruitment assistant from $12 AUD/hr; virtual assistants from $8 AUD/hr (GST basis not stated)	Philippines	LinkedIn and “CRM systems”; no ATS named	One-month minimum; 7 days’ notice in the first six months, then 14 days
Outsourced	General offshore staffing with a recruitment staff page: dedicated offshore recruiters, recruitment assistants and sourcing specialists; its FAQ describes staff as full-time and dedicated	Not stated publicly: salary plus a fixed service fee, with a one-time setup fee and a one-month security deposit	Philippines, home-based or office-based; its FAQ says it also operates in India, Colombia, Argentina, Vietnam and Malaysia	Not named on the page we read	Renews month to month; 12-month replacement guarantee; 30-day notice period
Outsourced Staff	Offshore staffing with a recruitment services page listing roles such as candidate sourcing specialists, CV screeners, recruitment administrators and recruitment coordinators; staff are employed by Outsourced Staff and dedicated to you “on a full-time basis”	Not stated publicly: “a single monthly fee”	Philippines: its why-outsourced page refers to “offices in the Philippines”. Its how-it-works page says most staff work from home and also refers to staff located in Europe	Not named on the pages we read	Its how-it-works page describes the staff member’s employment, not the client’s notice: a paid trial (probation) of 3-6 months, 15-30 days given to the staff member within the first 3 months depending on the performance plan, and a 30-day termination notice after 6 months. Client notice is not stated separately. Home page: a replacement “at zero cost to you”
Beepo	General offshore staffing with a talent acquisition specialists page. Asked about part-time staff, its FAQ says “No, we generally recommend you work with full-time staff”	A monthly fee; no dollar figures published	Philippines: its office is in Clark Freeport Zone	LinkedIn; no ATS named on the page we read	Not stated on the pages we read
Cloudstaff	General offshore staffing with dedicated full-time staff; Recruiter is one of the roles in its Team Builder	One monthly rate per staff member with no setup fees; indicative pricing through its Team Builder calculator; no figures in the page text (GST basis not stated)	Philippines, India, Colombia and Kenya	Not named for this role	Not stated on the pages we read
Kinetic Staff	General offshore staffing with a recruitment specialist page: full-time recruitment specialists who source, screen and shortlist candidates	Its price table lists indicative annual figures for other roles but not recruitment ones	Philippines	Bullhorn, Workable, Greenhouse, LinkedIn Recruiter, Seek	Not stated on the pages we read

Checked on each provider’s own pages on 11 November 2026. “Not stated publicly” means we could not find the figure on the provider’s public pages; it is an observation, not a criticism.

Our row in full is on pricing. If a 30-minute call beats ten tabs, book a discovery call, and if another row fits your agency better we will tell you on the call.

Four products share one label

1. Full-time offshore staffing at a monthly fee (Staff Domain, Access Offshoring, Outsourced, Outsourced Staff, Cloudstaff, Beepo, Kinetic Staff). The provider employs the person and you direct the work. Staff Domain and Access Offshoring publish figures for recruitment roles, and Cloudstaff shows indicative pricing through its Team Builder calculator. Outsourced, Outsourced Staff and Beepo describe a monthly fee without a figure, and Kinetic Staff’s price table does not list a recruitment role. Six describe their staff as full-time, and Beepo generally recommends it.
2. A VA agency with a published hourly rate (Virtual Coworker). It recruits a dedicated contractor for 20 to 40 hours a week. Its FAQ describes its people as independent contractors, and you pay for the hours worked.
3. A recruitment-only offshore provider (Recruit Sync). Its FAQ says “We only work with recruitment agencies” and that every hire is trained on recruitment before they start. Its FAQ says staff are in the Philippines or South Africa, working remotely full-time (its roles page also shows “South America-based”), at a flat monthly fee per hire that it does not publish.
4. A managed VA from 10 hours a week (DotVA). One dedicated person for the work around the billing: longlists, CV formatting, ATS hygiene, job ads, reference and document chasing, interview booking and temp timesheets.

One caution applies across the list. The recruitment pages of Virtual Coworker, Outsourced, Outsourced Staff, Beepo, Access Offshoring and Kinetic Staff read as written for a business’s own HR or hiring team, and Outsourced’s presents a dedicated recruiter as an alternative to using an agency. Staff Domain’s role pages name recruitment agencies as one audience, and Recruit Sync works only with agencies. A page written for in-house teams does not mean the provider cannot staff an agency desk, so ask for someone who has worked one. In our experience, client submissions, a temp desk’s weekly cycle and a consultant’s pace are a different job from internal hiring.

What the published prices buy

Where we have multiplied or divided, that is our arithmetic, not the provider’s figure, using 4.33 weeks a month.

Option	Published price	What that buys
DotVA admin VA	$12-17/hr ex GST, plus a $500 deposit credited to your first invoice	10 hours a week for about $520-736 a month; 20 hours for about $1,040-1,470
DotVA specialist VA (sourcing and screening)	$18-25/hr ex GST, plus a $500 deposit credited to your first invoice	20 hours a week for about $1,559-2,165 a month; 40 hours for about $3,118-4,330
Virtual Coworker	Recruitment assistant from $12 AUD/hr (GST basis not stated)	At its 20-hour weekly minimum, from about $1,040 a month; 40 hours from about $2,078
Staff Domain	Talent sourcer $2,200-5,600 a month; recruitment administrator $2,000-5,200; recruitment coordinator $2,100-5,400 (AUD, GST basis not stated). Its HR and recruitment page also says “from $799 per person per month (WFH) or $1,099 per month (office-based), all-inclusive”; the pages we read do not explain how the two figures relate	One dedicated employee, priced by seniority. In the role tables, entry-level bands run $2,000-2,700 across the three roles and the 2-4 year bands $2,600-3,500
Access Offshoring	HR Coordinator / Recruitment $30,500-42,700 a year (invoiced monthly in AUD, GST basis not stated)	One full-time team member for about $2,542-3,558 a month
Cloudstaff	Indicative pricing through its Team Builder calculator	No figures in the page text; add the Recruiter role in the calculator to see its estimate
Recruit Sync, Outsourced, Outsourced Staff, Beepo	A monthly fee per person	No figures in the page text
Kinetic Staff	Indicative annual figures for other roles	No recruitment role in its price table

For a full-time sourcing desk we are not the low price. In Staff Domain’s role tables the entry-level sourcer band starts at $2,200 a month and the 2-4 year band runs $2,800-3,500, against about $3,118-4,330 for 40 hours a week on our specialist tier. Its HR and recruitment page also says “from $799 per person per month (WFH) or $1,099 per month (office-based), all-inclusive”, and the pages we read do not explain how that figure relates to the role bands. At 20 or more hours a week, Virtual Coworker’s starting rate for a recruitment assistant is below our specialist tier and equal to our admin floor. Where we differ is part-time: we place from 10 hours a week, with a $500 deposit that is credited to your first invoice.

How to compare them

1. Sourcing or admin? A resourcer who builds longlists and runs screening calls is a different hire from an administrator who keeps the ATS clean, formats CVs and chases timesheets. Staff Domain and Recruit Sync list the two as separate roles, and we price them on separate tiers.
2. How many hours? Most of this list is full-time. Virtual Coworker starts at 20 hours a week and we start at 10.
3. Which ATS? Check the provider names your system. Recruit Sync names Bullhorn, JobAdder and Vincere, Staff Domain names JobAdder and Bullhorn, and Kinetic Staff names Bullhorn on its recruitment specialist page. Our pages for JobAdder, Bullhorn and Vincere show the work inside each.
4. Who pays for the sourcing seats? Staff Domain says platform licences such as LinkedIn Recruiter and SEEK Talent are typically provided by you. Ask every provider the same question.
5. Which security certification? Staff Domain says its facilities are ISO 27001 certified, Outsourced says it is ISO 27001:2022 and ISO 9001:2015 certified, and Cloudstaff describes itself as “AU Essential Eight Compliant and ISO Certified”. We hold no ISO 27001 or SOC 2 certification, and say so on our data security page.
6. What are the exit terms? Among the other providers, published notice runs from 7 days at Virtual Coworker in the first six months to 60 days at Staff Domain. Several do not publish a client notice period, so ask for the agreement.

Candidate privacy: ask this before price

This is general information, not legal advice. Every provider on this page supplies offshore staff, so the same question applies to all of us.

A recruitment database holds CVs, contact details, referees’ comments and right-to-work documents. If your agency is covered by the Privacy Act, giving an overseas assistant access to candidate information is, in most cases, a cross-border disclosure under APP 8 of the Australian Privacy Principles: you must take reasonable steps to make sure the overseas recipient handles the information in line with the APPs, and you generally remain accountable if they do not. Our guide to hiring an offshore VA legally covers the obligations.

In practice the risk is managed by scoping access: the assistant works under their own login, limited to what the task needs. We add a signed confidentiality agreement before day one, and we sign a data handling addendum for any client that asks, as our FAQ says. How access is controlled is on our data security page.

Where we draw our own line. These are DotVA’s rules, not a statement of the law. A VA builds the longlist, formats the CV, collects references and right-to-work documents and chases timesheets. The placement decision, the candidate sell, pay decisions and anything to do with your labour hire licence stay with your agency.

Who should pick whom

• A recruitment-only offshore provider: Recruit Sync, which says it places offshore staff only with recruitment agencies, trains every hire on recruitment before they start and names Bullhorn, JobAdder and Vincere. It charges a flat monthly fee per hire and does not publish the figure.
• A full-time offshore sourcing team with published monthly bands: Staff Domain, at $2,200-5,600 a month for a talent sourcer by seniority in its role tables (its HR and recruitment page also says “from $799 per person per month (WFH) or $1,099 per month (office-based), all-inclusive”, and the pages we read do not explain how the two relate). JobAdder, Bullhorn, LinkedIn Recruiter and SEEK Talent Search are named. Its home page states a 60-day notice. Staff Domain says it is not the right fit if you need fewer than three people.
• A full-time offshore team member with a published annual figure: Access Offshoring, at $30,500-42,700 a year for its HR Coordinator / Recruitment role, with “No lock-in periods” and a “3 month recruitment guarantee” on its pricing page.
• A lower starting rate than our specialist tier, at 20 or more hours a week: Virtual Coworker, from $12 AUD an hour for a recruitment assistant, the same as our admin floor. Its general virtual assistant rate starts from $8.
• A full-time team with a 12-month replacement guarantee: Outsourced, on a salary plus fixed service fee model with a setup fee and a one-month security deposit. Its recruitment page reads as written for employers hiring their own recruiter, so ask about agency-desk experience.
• A larger offshore team quoted per role: Outsourced Staff, Beepo, Cloudstaff or Kinetic Staff.
• 10 to 30 hours a week from one dedicated person for sourcing support and desk admin, managed for you, at a published hourly rate: that is the agency we built DotVA for. See what the work looks like on our recruitment agencies and recruitment assistant pages, or by software: JobAdder, Bullhorn and Vincere.

Run your own numbers

Run the admin hours against a consultant’s billings on the VA cost calculator and check our tiers on pricing. The 2026 cost guide walks through what each tier covers. If the right answer for your agency is one of the other names in the table, we would rather you find that out now than in month two.