A bookkeeping virtual assistant for Brisbane practices.

A bookkeeping VA runs at $25-35/hr AUD for the data and reconciliation-prep work, and admin support sits lower at $12-17/hr for the inbox, filing and document chasing. Post the same role around Newstead or Milton and the base looks competitive, but a Queensland employer also carries the 12% super guarantee from the first hour, a WorkCover Queensland premium, four weeks leave plus sick pay, and the quiet stretches between deadlines. Loaded up, a local data clerk lands at roughly $35-45/hr. That is an estimate, not a quote, but the shape holds: the VA arrangement clears super, WorkCover and downtime off your books and you pay one hourly rate for the hours you use.

No. DotVA places the VA as a managed remote contractor in Manila, not a Queensland staff member you employ, so the arrangement does not attract super, a WorkCover Queensland premium or QLD payroll tax. For context, the Queensland payroll-tax rate is 4.75% and only bites once your annual wage bill passes the $1.3M threshold, a line most small Brisbane bookkeeping practices sit well under, while super and WorkCover land on a genuine hire from day one. What you pay the VA is one rate, full stop.

It works in your favour. Brisbane runs on AEST year-round with no daylight saving, and Manila is a steady two hours behind all year, so there is no clock-shift to manage in October when the southern states flip to daylight saving. Your VA in Manila can have the bank feeds coded, the Dext queue cleared and the files prepped for your agent’s review through the morning, ready when the practice opens. Through the quarterly BAS crunch and end of financial year, that steady overlap means the processing keeps moving while your registered bookkeepers focus on review and lodgement.

We match a VA with prior bookkeeping or accounts experience where possible across Xero and MYOB for the ledgers, Dext and Hubdoc for source-document capture, Dropbox for filing, and Karbon for practice workflow and job tracking. Onboarding covers your file standards, your chart-of-accounts conventions and your document-request process before the VA touches a live client file, so they work to your practice’s standards under your agent’s oversight, not their own read of it.

Yes. Every placement gets a 1Password Teams seat for credentials, and access is role-scoped to the exact files and functions the VA needs, with the practice owner keeping the master controls. A confidentiality agreement is signed on day one. For a Brisbane practice holding client financial data, the same care you apply to a local hire applies here, with the added control that access is granted and revoked centrally from your end.